Lighthouse Shelswell Roles


Overall responsibility for administration during Lighthouse week. Minimum Age 18 at Lighthouse High Wycombe.

  • Work with Lighthouse Central to ensure all necessary administration for the Lighthouse is either carried out before Lighthouse commences or facilities to handle it are on site.
  • Work with Lighthouse Central to understand computer systems and ensure all team members likely to use it are also trained.
  • Help establish site offices and ensure sufficient supplies for spares etc.
  • Duties include fielding phone calls/emails and channeling to appropriate person to deal with.
  • Processing late applications from leaders and children if agreed by Trustees.
  • Issuing regular communication updates to Trustees and others.
  • Will need to be alert to potential illness or pastoral difficulties.




Chairman of the Trustees responsible for the management of local Lighthouse.

  • Provide leadership, support and organization to the Trustees.
  • Ensuring that the core values and principles of Lighthouse are adhered to.,
  • Responsibilities as for Trustees but with the additional responsibility of chairing Trustees meetings.
  • ideally the Chairman should not hold any other Lighthouse roles.
  • Facilitates effective ecumenical relations and communications.
  • Registered with Charity Commission and undertake to act with all legal responsibilities associated with this role.








Implementing planned craft activity for each day suitable for each year group in line with the week’s theme early in the year. Minimum Age 18 at Lighthouse High Wycombe.

  • Collect craft materials needed to support the activities for the expected numbers of children .
  • Agree and communicate collection points for these materials.  
  • Organise and prepare additional materials and equipment for use on site.  
  • Recruit, lead and train team of craft volunteers with the activities before Lighthouse starts.  
  • Oversee the daily sessions. 
  • Co-ordinate and lead craft team.




Assist with craft programme consisting of one session each day for each year-group.  Minimum age 14.

  • Each year group takes part in a craft session each day.  
  • Includes setting up the tables, clearing and re-setting up between groups and then final clear up once the last has been through. 
  • During the sessions ,helpers will be assigned to a table to oversee, encourage and assist the children.  Lighthouse keepers and Lamplighters will also be in attendance.




Prior to Lighthouse, check leader DBS forms and identity documents.in line with current DBS requirements.

  • Requires training and signature to confirm checking will be done in line with DBS. 




Co-ordinate the checking of leaders Disclosure and Barring Service (DBS) applications and identity documents. Minimum Age 18.

  • Recruit and lead team of DBS checkers.  
  • Hold training/refresher sessions as necessary.  
  • Ensure all checkers are provided with a copy of latest Lighthouse child protection policy plus latest DBS requirements and have signed a statement confirming they will work to these standards. 
  • Agree with Lighthouse Central administration the deadline by when all forms must be checked.
  • Some home visits may need to be arranged.
  • Checked forms need to be delivered to Lighthouse Central and follow up is required over handling of incorrectly checked forms and late applicants.




Implement the drama/peforming arts programme. Minimum Age 18 at Lighthouse High Wycombe.

  • Lead performing arts team and oversee the daily sessions. The children will come in their year groups so the activity may need to be tailored to their age.  
  • Acquire supporting props for the expected numbers of children.  
  • Recruit and lead team of volunteers including familiarisation with the activities before Lighthouse starts.
  • This role may require additional responsibilities helping with helpers children during the morning meeting and assisting with children’s departure at the end of the day.
  • Co-ordinate and lead the drama/performing arts team.




Qualified First Aiders to attend to children and leaders during the week. Must have current Red Cross or St John’s ambulance certificate. Minimum age 18.

  • Attend the first aid facility at the times agreed by rota and deal with cases as they arise.




Co-ordinates first aid facilities for helpers and children.

  • Either book an external agency (e.g. Red Cross or St John’s Ambulance) ahead of time or gather a team of qualified first aiders.
  • Check the qualifications of own first aiders for currency.
  • Ensure an adequate facility is established on site and that everyone knows where it is.
  • Ensure sufficient first aiders and resources are available at all times.
  • Ensure first aiders have appropriate access to any details of relevant medicals needs of children.
  • Ensure availability of transport should a child need to be taken to hospital.
  • Work with Registration Co-ordinator to ensure a robust system for handling any medications needed by children during the day.
  • Liaise with site office to organise collection of sick/injured children.




Co-ordinate and rota the team serving refreshments in helpers refreshments/comfort zone.

  • Serve hot/cold drinks and snacks throughout the day.
  • Discreet overseeing of younger helpers while on their breaks e.g., encouraging them to return to their groups after their allotted break time.
  • Can be part-time.




  • Assist Lighthouse Keepers in looking after a group of children throughout the week.
  • Doesn’t have to be a practising Christian.

Each Lighthouse (a group of between 10-15 children of the same age) is run by a Lighthouse Keeper (LHK) with one, or more, younger helpers called Lamplighters (LL). Lamplighters are at the heart of Lighthouse. 

Your job is to care for the children in your Lighthouse throughout the week. This entails:

  • Meeting them at Registration and taking them to their groups
  • Going with them to the various activities
  • Helping and joining in with the various activities
  • Helping them to enjoy themselves, and being attentive to their welfare
  • Eating with the children at lunch
  • Providing drinks as necessary
  • Taking them to the toilet, where necessary




Oversee a ‘Lighthouse’ of 10-15 children throughout the week. 
Minimum Age 16 at Lighthouse High Wycombe and Burnham

  • Lead one Lighthouse session each day.  
  • Support and manage Lamplighters (assistant leaders) in your Lighthouse group.
  • Your job is to care for the children in your Lighthouse throughout the week.
  • Completion and regular reference to the attendance register.
  • Counting them (before and after moving from place to place).
  • Going with them to the various activities.
  • Helping and joining in with the various activities.
  • Helping them to enjoy themselves, and being attentive to their welfare.
  • Eating with the children at lunch.
  • Providing drinks as necessary.
  • Liaise with parents as necessary.




  • Co-ordinates band. 
    Minimum Age 18 at Lighthouse High Wycombe and Burnham. 

    • Leads band which delivers worship for Helpers Briefing, main stage, Little Lighthouse and 4’s each day and for the Dedication service. 
    • The Musical Co-ordinator should coordinate with the Lighthouse Trustees relating to the Team Worship sessions.
    • The Musical Co-ordinator coordinates requirements with the  Main Stage and Site Team including (i) Appropriate Staging for Bands (ii) OHPs, Screens and blackout material so that lyrics can be projected.
    • The Techie team should be consulted to ensure appropriate electrical supplies and amplification are available.








Are on site during the Lighthouse week, prayer walk the site and are available for personal prayer with volunteers in a visible and central location



Gather prayer requests to share via email and at prayer meetings.

  • This role starts close to the beginning of the Lighthouse year and involves being the point to which all prayer requests are directed;
  • collating these and if necessary editing for duplication/confidentiality and forwarding to Lighthouse local admin for circulation on a monthly basis and to the organiser of the monthly prayer meetings.  
  • Responsible for facilitating the Prayer Space on site during Lighthouse week, liaising with the Pastoral Team.




Co-ordinate the registration of children on arrival. Minimum Age 18 at Lighthouse High Wycombe. 

  • To be familiar with current registration/deregistration processes ahead of Lighthouse. Carry a radio during the week for contact with rest of site team.
  • During Lighthouse arrival time ensure sufficient people available to check children arriving all have tickets plus badges on lanyards. 
  • Have one person available for dealing with messages/forgotten or lost tickets/late acceptances etc.  
  • Arrange supplies of pens, blank replacement tickets and badges, lanyards.
  • After arrival, send tickets to the site office for processing.  
  • Ensure all messages received are relayed to the correct parties.
  • Work with First Aid Co-ordinator to ensure a robust system for handling any medications needed by children during the day.
  • Reception of children arriving late or leaving early.
  • Sick children will be brought to Registration once a collection time has been established for them.
  • Manage parents coming onto site through at the end of the day.
  • Co-ordinate lost property.




Assist with registering children as they arrive.

As directed by the Registration Co-ordinator;

  • collect tickets from children as they arrive.
  • man the Medications desk, or Registration solutions desk.
  • as far as possible, deter parents from coming any further on to site, dependent on the child.




Work with the Site Manager to ensure a safe and effective set up and break down of the Lighhouse site. This role is perfomed before the start of the LH week, usually the weekend before and may involve furniture removal, putting up signage, putting up gazebos/tents,  setting up cones to delineate areas - and a lot more!

At the end of the week the site must be cleared and all resources stored, borrowed items returned etc





Responsible for the site during Lighthouse week, development of the site before Lighthouse week and break down of site afterwards.

  • Liaises with school/site owner to make advance arrangements for site layout and manages the site for the week. 
  • Develops site plan.
  • Liaises with outside suppliers/contractors on all matters regarding the site.
  • Ensures all health and safety requirements are met. 
  • Recruits and organises site crew and security.
  • Works with trustees and team leaders to determine best use of facilities available and determines what further facilities (eg marquees/toilets) need to be sourced. 
  • Manages site crew, security (day and night if necessary), car parking and cleaning teams.




Co-ordinate the provision of facilities and helpers for children with special needs. Minimum Age 18 at Lighthouse High Wycombe.

  • Obtain from Lighthouse admin the details of all special needs children needing specific attention. 
  • Plan facilities and activities needed for the special needs area, obtain resources necessary and recruit team members if not already available. As far as possible, special needs children will be integrated into the main programme within a group appropriate to their level of need. 
  • You will need to allocate 1:1 Special Needs Helpers to the children who need extra help. They will accompany the child throughout the day in their Lighthouse and in 'The Space' (the special needs area). You will be responsible for a circle time in 'The Space' for those children who have 1:1 help during morning registration.
  • Please read the information in the Lighthouse Special Needs Handbook, which provides a detailed breakdown of this role.

Co-ordinate the provision of support for helpers who have special needs.

  • You will liaise with age group leaders or other team leaders about any helpers who have signed up and have special needs. 
  • For those who require extra help, you need to find a link person on the Lighthouse team who can help them during the week. 
  • You will also need to provide clear instructions, and timetables, to inform the helpers who have special needs what is expected of them at Lighthouse. 
  • During Lighthouse week you can be a 'link-person' for a helper who has special needs or you can volunteer in another role.
  • Please read the guidelines for the Co-ordinator of helpers with special needs for more detailed information about the role, and examples of timetables, and role descriptions, for the helpers who have special needs.
  • Some experience of Special Needs education is required for this




Assist with games programme consisting of one session each day for each year-group. Minimum age 14.

  • Support Sports Team co-ordinator in running sports/games programme for each age group each day.
  • Duties include participating in sports, modelling good sporting behaviour and careful actions, leading games, setting games up, re-setting between age groups and clearing up at the end of the day.  
  • May also involve accompanying children to the toilet, so need to be aware of the protocol for doing this. 
  • This role may require additional responsibilities including helping  with helpers children during the morning meeting and assisting with children’s departure at the end of the day.




Plans and leads sports/games programmes for one session a day with each year group, age appropriate. Minimum Age 18 at Lighthouse High Wycombe

  • Co-ordinate collection of any necessary equipment. Help recruit sports/games team and then lead them in the activities for each day.  
  • This role may require additional responsibilities including helping  with helpers children during the morning meeting and assisting with children’s departure at the end of the day.
  • Co-ordinate and lead the Sports Team.




  • Help prepare and deliver two daily main stage events for all year groups together and others as required.
  • Liaise with the band and techies.

Must have an aptitude for stage performance.

Minimum age 14 at Lighthouse Burnham





  • Leader of the team that prepares and delivers the main stage sessions. 
    Minimum Age 18 at Lighthouse High Wycombe and Burnham.

    • Work with teaching co-ordinator, techies and stage team to prepare and deliver two main stage sessions each day for all age groups together.
    • Arrange for necessary props and effects to be available.
    • Liaise with band and Little Lighthouse

    Must have an aptitude for stage performance.





Liaise with Lighthouse Central for this years teaching material. Minimum age 18 at Lighthouse High Wycombe.

  • Works with Age Group Teachers to implement themes for teaching sessions suitable to each year-group.
  • Prepare material for one teaching session per age group per day, to include work book material.  
  • Communicate this material at a pre-lighthouse training session for AGLs/AGTs.  
  • Liaise with Stage team as needed and support AGLs/AGTs throughout the week.




Co-ordinate the audio visual equipment requirements and team. 
Minimum Age 18 at Lighthouse High Wycombe and Burnham. 

  • Work with main stage team and musicians to determine what the requirements are and work to achieve these.  
  • Co-ordinate the team to ensure sufficient people are available to operate equipment during all main stage sessions and Sunday dedication service.
  • Setting up and sound checks on the Saturday and Sunday prior to Lighthouse. 
  • Strike down late Friday/Saturday after Lighthouse ends.  
  • Previous experience required.




  • Overall responsibility of local Lighthouse as a team.
  • Registered with Charity Commission and undertake to act with all legal responsibilities associated with this role.  
  • Meet monthly, from October, with the other Trustees to plan action needed. 
  • Undertake one or more area of responsibility and oversee these areas to ensure all ready in time.
  • Responsible for financial oversight.
  • Responsible for Child Protection.

Trustee need to knows





  • Allocates volunteers to roles in the run up to Lighthouse week. Work with Lighthouse admin from April to receive leaders applications and allocate to roles.

    • Requires ability to handle spreadsheets and databases
    • Negotiate with applicants to fill all the roles required. 
    • Update Trustees regularly.
    • Monitor age, maturity, experience and DBS status of all leaders and helpers to ensure allocated appropriately.